Skilled Executive/Administrative Assistant. Project Manager & Events Coordinator

LORI M. SCHARER
lorischarer@hotmail.com                                  
(916) 705-7069

 

PROFESSIONAL SKILLS

  • Advanced, experience in Microsoft Office: Microsoft Word, Excel, Access, Publisher, PowerPoint, Outlook, SharePoint,   Outlook Express and Lotus Notes
  • Database Management Administration
  • Strong letter composition
  • Accurate typist, 10-key by touch
  • Event coordination and marketing
  • Operations /scheduling maintenance
  • Excellent Customer Service/Relations
  • Met quotas, handled multiple tasks, detail oriented
  • Travel arrangements from office staff to hundreds of event attendees
  • Contracts Administration
  • Heavy Calendar Management and Scheduling using Outlook and Lotus Notes

 

PROFESSIONAL EXPERIENCE

College Majors 101                                                                                                                         

Database Administrator

October 2013-March 2015

  • Maintained database by identifying and solving database requirements
  • Created and maintained an efficient system for password management
  • Ensured all client contact information was properly imported and duplicate information was eliminated
  • Ensured all donations and other activities on behalf of the organization were tracked

 

Hewlett Packard                                                                                                                                              

Administrative Assistant/Contracts Administrator

June 2008 – September 2013

  • Responsible for solely maintaining Contract Management for H.P’s Global Contract’s legal contracts and supporting documents. This included all physical onsite, electronic and offsite repositories.
  • Managed temporary employees during peak contracting season. 
  • Program Manager; consolidated all HP’s Global Contracts to one central repository in Roseville, CA
  • Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.
  • Prepared complex, detailed memos and correspondence using Microsoft Word.
  • Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.
  • Completed other administrative duties as necessary, including faxing, filing, scanning, answering phones and ordering office supplies.

Administrative Assistant to Global Contracts Management & Team

June 2006-June 2008                                                      

  • Administrative support to the Global Contracts team Managers.
  • Provide additional support to Management within organization as appropriate.
  • Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.
  • Prepared complex, detailed memos and correspondence using Microsoft Word.
  • Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.
  • Completed other administrative duties as necessary, including faxing, filing, scanning, answering phones and ordering office supplies.
  • Position requires a highly skilled and experienced assistant who possessed strong communication skills.
  • Exceptional computer skills (power point, word, excel, access) and comfortable working across all levels of executive management, business partners, and suppliers.
  • Applied extensive knowledge of job skills, company policies, and procedures to complete complex       assignments/tasks in creative and effective ways.
  • Comprehensive understanding of the general/technical aspects of the job
  • Work was complete with minimal supervision and assignments were often without established procedures.

 

Office Depot, Business Services Division- Northern California Region                      

Executive Assistant

June 2005-June 2006     

  • Managed and oversaw support of three top-level Executives.
  • Maintained calendars; managed travel logistics; screened all incoming calls, maintained electronic mail, appointments and correspondence.
  • Routed all pertinent information to appropriate personnel.
  • Created reports, researched and managed information flow, compiled data, formatted reports in Excel Spreadsheets, PowerPoint and Publisher format.

 

California Independent Petroleum Association                 

Administrative Assistant 

February 2004 - July 2005

  • Acted as sole support to all office staff.
  • Oversaw the publishing of the Association Newsletter, tracking logistics and resources as necessary.
  • Performed events coordination marketing design, including fliers, brochures and website updates.
  • Research and manage information flow,
  • Create reports, research and manage information flow, compile data, format reports in Excel, PowerPoint and Microsoft Publisher format.       

 

EDUCATION

  • Coursework completed at Sierra College, Rocklin CA                                                                                         
  • Coursework completed at Palomar College, San Marcos CA  
  • High School Diploma from Fairfield High School, Fairfield, CA 
  • ID#: 90204
  • Location: Sacramento, CA , 95814

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