Secretary (Office Automation)
Position may be filled at the GS-05 or GS-06 level. At the GS-05 level, the duties of this position are developmental in nature and lead to the full performance level of GS-06. At the full performance GS-06 level, the incumbent provides secretarial support to the office manager and serves as the principal administrative assistant to other members of the manager's team. The incumbent may be non-competitively promoted to the next level of the position upon meeting all regulatory requirements; certification by the supervisor of successful performance; completion of all training requirements; and the availability of work at the next higher grade level. Note:
Promotion is not automatic. Advises the manager of important matters relative to significant items in reports, files, and correspondence.- Composes correspondence relative to the administrative support functions of the office and other subjects as outlined in directives or procedures, or as specifically requested by the manager. Log, monitor, and report on all construction submittal. Attends weekly staff and other types of meetings and makes complete arrangements for conferences. Maintains supervisor's appointment schedule with full authority to make commitments of time, establish priorities, and reschedule appointments. Reviews, routes, and distributes incoming correspondence. Responds to and plans for the administrative needs of the office, including submitting and providing the status of personnel action requests Compiles and updates mailing lists for projects under the responsibility of the office. Inputs and formats public comments from meeting flip charts, summary notes, correspondence, and other sources. Maintain office binders relative to the administrative support functions of the office (i.e. design and contract binders). Uses a personal computer to prepare a variety of materials from handwritten or electronic drafts and oral instructions. Reviews specification reports, for format and content prior to contractor submission. Prepares materials in final form, ensuring the accuracy of spelling, punctuation, grammar, and appropriate formats. Selective Placement Factor:
Applicants must possess a typing skill of at least 40 words per minute. Certification may be a certificate of proficiency dated within the past 3 years or self-certification by stating current speed on your application for employment/resume. In addition to meeting the Selective Placement Factor, applicants must have one year of specialized experience or education as defined below:
GS-05:
One year of specialized experience equivalent in difficulty and complexity to at least the GS-04 grade level in the Federal service or four years of education above high school level. An equivalent combination of education and experience may be combined for the GS-05 level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. GS-06:
One year of specialized experience equivalent in difficulty and complexity to at least the GS-05 grade level in the Federal service. Definition of Specialized
Experience:
To meet specialized experience, your resume must describe experience that demonstrates the particular knowledge, skills, and abilities as follows:
GS-05:
Experience performing a variety of general clerical or administrative tasks such as using word processing and other software programs; preparing documents or memoranda in final form from rough draft, performing time and attendance functions, preparing travel vouchers, and greeting customers. These examples are not all-inclusive. GS-06:
Experience serving as a secretary or the primary clerical support position in an organization coordinating appointments, schedules, and travel; taking appropriate follow-up action; reviewing correspondence for proper spelling and grammar; responding to incoming and outgoing telephone inquiries and visitors; using computers to complete assignments to include applying word processing and other software programs, i.e. composing reports, letters of transmittal, replies, acknowledgment, referral and preparing documents or memoranda in final form from rough draft; prepares action documents and compensation claims. These examples are not all-inclusive. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Applicants will receive credit for all qualifying experience, including volunteer experience.
Estimated Salary: $20 to $28 per hour based on qualifications.
Promotion is not automatic. Advises the manager of important matters relative to significant items in reports, files, and correspondence.- Composes correspondence relative to the administrative support functions of the office and other subjects as outlined in directives or procedures, or as specifically requested by the manager. Log, monitor, and report on all construction submittal. Attends weekly staff and other types of meetings and makes complete arrangements for conferences. Maintains supervisor's appointment schedule with full authority to make commitments of time, establish priorities, and reschedule appointments. Reviews, routes, and distributes incoming correspondence. Responds to and plans for the administrative needs of the office, including submitting and providing the status of personnel action requests Compiles and updates mailing lists for projects under the responsibility of the office. Inputs and formats public comments from meeting flip charts, summary notes, correspondence, and other sources. Maintain office binders relative to the administrative support functions of the office (i.e. design and contract binders). Uses a personal computer to prepare a variety of materials from handwritten or electronic drafts and oral instructions. Reviews specification reports, for format and content prior to contractor submission. Prepares materials in final form, ensuring the accuracy of spelling, punctuation, grammar, and appropriate formats. Selective Placement Factor:
Applicants must possess a typing skill of at least 40 words per minute. Certification may be a certificate of proficiency dated within the past 3 years or self-certification by stating current speed on your application for employment/resume. In addition to meeting the Selective Placement Factor, applicants must have one year of specialized experience or education as defined below:
GS-05:
One year of specialized experience equivalent in difficulty and complexity to at least the GS-04 grade level in the Federal service or four years of education above high school level. An equivalent combination of education and experience may be combined for the GS-05 level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. GS-06:
One year of specialized experience equivalent in difficulty and complexity to at least the GS-05 grade level in the Federal service. Definition of Specialized
Experience:
To meet specialized experience, your resume must describe experience that demonstrates the particular knowledge, skills, and abilities as follows:
GS-05:
Experience performing a variety of general clerical or administrative tasks such as using word processing and other software programs; preparing documents or memoranda in final form from rough draft, performing time and attendance functions, preparing travel vouchers, and greeting customers. These examples are not all-inclusive. GS-06:
Experience serving as a secretary or the primary clerical support position in an organization coordinating appointments, schedules, and travel; taking appropriate follow-up action; reviewing correspondence for proper spelling and grammar; responding to incoming and outgoing telephone inquiries and visitors; using computers to complete assignments to include applying word processing and other software programs, i.e. composing reports, letters of transmittal, replies, acknowledgment, referral and preparing documents or memoranda in final form from rough draft; prepares action documents and compensation claims. These examples are not all-inclusive. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Applicants will receive credit for all qualifying experience, including volunteer experience.
- Department:
0318 Secretary - Salary Range:
$38,054 to $55,145 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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