JC - 378114 | Telework Option - Hybrid - Travel Coordinator
California Department of Housing and Community Development California Department of Housing and Community Development Sacramento, CA Sacramento, CA Full-time Full-time $4,819 - $6,032 a month $4,819 - $6,032 a month 13 hours ago 13 hours ago 13 hours ago Job Summary Under the general supervision of the Accounting Administrator I (Supervisor), the Accounting Officer (Specialist) will coordinate with HCD staff and the Travel Unit to prepare, review, and analyze Travel Expense Claims (TECs).
Post financial transactions into the Financial Information System of California (FI$CAL) accounting system to maintain the financial integrity of the department.
The Travel Coordinator will process the manual payment of invoices outside of FI$Cal for Federal Trust Funds grants.
This will require knowledge of state accounting processes interpersonal skills by contact with program personnel and control agencies.
Knowledge of the Accounting Process Knowledge of DGS & CalHR Travel Policies and Procedures Knowledge of SAM CalATERS experience Effective time management skills to complete tasks and meet deadlines Detail oriented Initiative to independently research, analyze and problem solve Strong knowledge of personal computer (PC) knowledge Good written and verbal communication skills Ability to effectively deal with governmental agencies Ability to work independently and as part of a team Positive attitude Good customer service Job Duties Audit travel and relocation expense claims submitted both manually and in CalATERS for compliance with the California Department of Human Resources (CalHR) travel rules and regulations, the State of California Bargaining units, the State Administrative Manual (SAM), Government Claims Program rules, Government Code, and the Payroll Procedures manual with regards to relocation taxes and employee fringe benefit/business expenses.
Analyze, review, and authorize the issuance of agency checks for travel, salary, and expense advances from the Revolving Fund (RF) or the issuance of State Controller's Office (SCO) warrants for TEC's from other department appropriation(s).
Work with control agencies to develop and train HCD traveling staff.
Process Request for Funds (RFF) in FI$Cal, ensuring coding, supplier information, support documents, and payment authority are all valid.
Interpret and apply the SAM, Board of Control, and SCO requirements when auditing invoices for payment.
Analyze invoices and payment documents by verifying multiple funding sources, contract terms and coding.
Process the manual payment of invoices outside of FI$Cal for the Federal Trust Fund grants programs as needed.
Send claim schedules to SCO to expedite payment and for Special Handling of expedite payments per contract terms and condition and determine that all are accounted for appropriately.
Analyze monthly the accounting data on the aged Revolving Fund (RF) balances report.
Analyze and review balances in General Ledger accounts for incorrect postings or uncleared items.
Review and prepare monthly memos to employees requesting repayments of aged RF advances and follow up letters on outstanding amounts in compliance with Internal Revenue Service (IRS) and CalHR rules.
Establish payroll deductions as needed for repayment of outstanding advances by employees.
Review and verify availability of funds for the RF replenishment vouchers for submission to the SCO in compliance with rules and regulations of the CalHR, Government Code, State of California Bargaining Units, Government Claims Program, and SAM and Departmental policies.
Prepare and submit the RF year-end accrual entries to the Supervisor for review and approval.
Perform monthly RF reconciliation and monthly Out of State Blanket Reconciliation.
Analyze and resolve reconciling items identified by the monthly reconciliation process.
Responsible for inquiries of average difficulty related to the RF from accounting staff, program staff, auditors, and control agencies.
Analyze, review, and process all training invoices, expense advances, and training requests for the Department.
Contact and work with vendors, Departmental Training Officer, Procurement and Departmental staff to resolve any issues.
Train travelers on how to submit manual Travel Expense Claims (TEC's) and in CalATERS.
Additionally, provide support to HCD staff while implementing and transacting in CalATERS.
Coordinate, audit, and process monthly payment for the department Citibank Cards.
Process the invoice, work with traveling staff and management to ensure correct supporting documents are attached.
Other duties as assigned.
Job Type:
Full-time Pay:
$4,819.
00 - $6,032.
00 per month
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift
Experience:
Customer service:
1 year (Preferred) CalATERS:
1 year (Preferred) Accounting:
1 year (Preferred) SAM:
1 year (Preferred) PC knowledge:
1 year (Preferred) Work Location:
Hybrid remote in Sacramento, CA 95833.
Estimated Salary: $20 to $28 per hour based on qualifications.
Post financial transactions into the Financial Information System of California (FI$CAL) accounting system to maintain the financial integrity of the department.
The Travel Coordinator will process the manual payment of invoices outside of FI$Cal for Federal Trust Funds grants.
This will require knowledge of state accounting processes interpersonal skills by contact with program personnel and control agencies.
Knowledge of the Accounting Process Knowledge of DGS & CalHR Travel Policies and Procedures Knowledge of SAM CalATERS experience Effective time management skills to complete tasks and meet deadlines Detail oriented Initiative to independently research, analyze and problem solve Strong knowledge of personal computer (PC) knowledge Good written and verbal communication skills Ability to effectively deal with governmental agencies Ability to work independently and as part of a team Positive attitude Good customer service Job Duties Audit travel and relocation expense claims submitted both manually and in CalATERS for compliance with the California Department of Human Resources (CalHR) travel rules and regulations, the State of California Bargaining units, the State Administrative Manual (SAM), Government Claims Program rules, Government Code, and the Payroll Procedures manual with regards to relocation taxes and employee fringe benefit/business expenses.
Analyze, review, and authorize the issuance of agency checks for travel, salary, and expense advances from the Revolving Fund (RF) or the issuance of State Controller's Office (SCO) warrants for TEC's from other department appropriation(s).
Work with control agencies to develop and train HCD traveling staff.
Process Request for Funds (RFF) in FI$Cal, ensuring coding, supplier information, support documents, and payment authority are all valid.
Interpret and apply the SAM, Board of Control, and SCO requirements when auditing invoices for payment.
Analyze invoices and payment documents by verifying multiple funding sources, contract terms and coding.
Process the manual payment of invoices outside of FI$Cal for the Federal Trust Fund grants programs as needed.
Send claim schedules to SCO to expedite payment and for Special Handling of expedite payments per contract terms and condition and determine that all are accounted for appropriately.
Analyze monthly the accounting data on the aged Revolving Fund (RF) balances report.
Analyze and review balances in General Ledger accounts for incorrect postings or uncleared items.
Review and prepare monthly memos to employees requesting repayments of aged RF advances and follow up letters on outstanding amounts in compliance with Internal Revenue Service (IRS) and CalHR rules.
Establish payroll deductions as needed for repayment of outstanding advances by employees.
Review and verify availability of funds for the RF replenishment vouchers for submission to the SCO in compliance with rules and regulations of the CalHR, Government Code, State of California Bargaining Units, Government Claims Program, and SAM and Departmental policies.
Prepare and submit the RF year-end accrual entries to the Supervisor for review and approval.
Perform monthly RF reconciliation and monthly Out of State Blanket Reconciliation.
Analyze and resolve reconciling items identified by the monthly reconciliation process.
Responsible for inquiries of average difficulty related to the RF from accounting staff, program staff, auditors, and control agencies.
Analyze, review, and process all training invoices, expense advances, and training requests for the Department.
Contact and work with vendors, Departmental Training Officer, Procurement and Departmental staff to resolve any issues.
Train travelers on how to submit manual Travel Expense Claims (TEC's) and in CalATERS.
Additionally, provide support to HCD staff while implementing and transacting in CalATERS.
Coordinate, audit, and process monthly payment for the department Citibank Cards.
Process the invoice, work with traveling staff and management to ensure correct supporting documents are attached.
Other duties as assigned.
Job Type:
Full-time Pay:
$4,819.
00 - $6,032.
00 per month
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift
Experience:
Customer service:
1 year (Preferred) CalATERS:
1 year (Preferred) Accounting:
1 year (Preferred) SAM:
1 year (Preferred) PC knowledge:
1 year (Preferred) Work Location:
Hybrid remote in Sacramento, CA 95833.
Estimated Salary: $20 to $28 per hour based on qualifications.
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