Lease Auditor
About Colliers International
Colliers is the leader in global real estate services, defined by our spirit of enterprise. Through a culture of service excellence and a shared sense of initiative, we integrate the resources of real estate specialists worldwide to accelerate the success of our partners. Putting into action our values of Service, Expertise, Community and Fun, we foster a collaborative, fun culture and give back to the places where we live and work. Our most valuable resource is our people: energetic, innovative thinkers who care equally about doing great work and providing exemplary service to clients and to one another.
We are successful because we enjoy what we do!
Purpose of Position:
We are seeking a Lease Auditor to join our Sacramento office. This position will be responsible for reviewing annual operating/CAM reconciliations received for clients from property owners to ensure lease compliance.
Summary of Essential Job Functions:
Perform in depth and desktop audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.)
Strong knowledge of commercial lease language and ability to interpret provisions related to landlord's rights to pass through certain expenses to tenants. Must understand and be able to apply concepts related to Proportionate Share's, Management and Administrative fees, Base Years, Gross up provisions, CAP's, amortization of capital expenditures, among other lease provisions.
Communicate effectively and in a sensitive manner with landlord representatives to request appropriate backup documentation to support the annual statements and to continue dialogue during any potential dispute of charges. Follow-up with landlord's on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of client.
Review and understand information provided by Landlord's such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc.
Be informed regarding industry trends and geographical nuances in dealing with all lease and property types.
Perform detailed analysis of expenses charged using standardized checklists and year over year variance worksheets.
Work closely with Lease Analysts who may be assigned to client accounts in communicating audit progress and, as needed, communicate directly with client on status of audits, findings and recommended course of action.
Prepare final analysis and clearly articulate the Summary of Findings for each audit performed. Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts.
Maintain audit files/records and detail tracking of audits in process, status, dates and details regarding landlord communications, outstanding matters, closed audits, and any realized savings. Regular reporting of status to internal management.
Any other ad hoc duties as assigned.
Required Skills:
Associates or Bachelor's degree in business, accounting, real estate, or similar field preferred.
Working experience with commercial real estate database applications such as ProLease, Harbor Flex or Virtual
Premises/CoStar and accounting software such as Yardi or MRI or other lease management database systems.
Qualified candidates will have at least 3 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Tenant or Landlord sector.
Advanced knowledge of Microsoft Excel.
Works calmly in high-pressure situations with the ability to multi-task.
Strong analytical and technology/database skills.
Proactive and innovative thinker.
Strong commitment to individual, department and organizational success.
Demonstrates confidence, tenacity and determination to succeed.
Ability to deliver excellent customer service at all levels of the organization and with external partners
Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment
Ability to communicate clearly and concisely, both orally and in writing
Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook)
Exhibit a high level of professionalism and excellent interpersonal skills
Strong relationship-building ability, proactive, results-oriented, and resourceful
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
If you enjoy working in an optimistic, energetic and dynamic work environment that emphasizes social as well as business interaction, then we invite you to apply.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at canada.careers@colliers.com.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
Colliers is the leader in global real estate services, defined by our spirit of enterprise. Through a culture of service excellence and a shared sense of initiative, we integrate the resources of real estate specialists worldwide to accelerate the success of our partners. Putting into action our values of Service, Expertise, Community and Fun, we foster a collaborative, fun culture and give back to the places where we live and work. Our most valuable resource is our people: energetic, innovative thinkers who care equally about doing great work and providing exemplary service to clients and to one another.
We are successful because we enjoy what we do!
Purpose of Position:
We are seeking a Lease Auditor to join our Sacramento office. This position will be responsible for reviewing annual operating/CAM reconciliations received for clients from property owners to ensure lease compliance.
Summary of Essential Job Functions:
Perform in depth and desktop audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.)
Strong knowledge of commercial lease language and ability to interpret provisions related to landlord's rights to pass through certain expenses to tenants. Must understand and be able to apply concepts related to Proportionate Share's, Management and Administrative fees, Base Years, Gross up provisions, CAP's, amortization of capital expenditures, among other lease provisions.
Communicate effectively and in a sensitive manner with landlord representatives to request appropriate backup documentation to support the annual statements and to continue dialogue during any potential dispute of charges. Follow-up with landlord's on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of client.
Review and understand information provided by Landlord's such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc.
Be informed regarding industry trends and geographical nuances in dealing with all lease and property types.
Perform detailed analysis of expenses charged using standardized checklists and year over year variance worksheets.
Work closely with Lease Analysts who may be assigned to client accounts in communicating audit progress and, as needed, communicate directly with client on status of audits, findings and recommended course of action.
Prepare final analysis and clearly articulate the Summary of Findings for each audit performed. Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts.
Maintain audit files/records and detail tracking of audits in process, status, dates and details regarding landlord communications, outstanding matters, closed audits, and any realized savings. Regular reporting of status to internal management.
Any other ad hoc duties as assigned.
Required Skills:
Associates or Bachelor's degree in business, accounting, real estate, or similar field preferred.
Working experience with commercial real estate database applications such as ProLease, Harbor Flex or Virtual
Premises/CoStar and accounting software such as Yardi or MRI or other lease management database systems.
Qualified candidates will have at least 3 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Tenant or Landlord sector.
Advanced knowledge of Microsoft Excel.
Works calmly in high-pressure situations with the ability to multi-task.
Strong analytical and technology/database skills.
Proactive and innovative thinker.
Strong commitment to individual, department and organizational success.
Demonstrates confidence, tenacity and determination to succeed.
Ability to deliver excellent customer service at all levels of the organization and with external partners
Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment
Ability to communicate clearly and concisely, both orally and in writing
Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook)
Exhibit a high level of professionalism and excellent interpersonal skills
Strong relationship-building ability, proactive, results-oriented, and resourceful
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
If you enjoy working in an optimistic, energetic and dynamic work environment that emphasizes social as well as business interaction, then we invite you to apply.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at canada.careers@colliers.com.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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